Philippine Police Clearance Renewal Guide 2025

Important Notice About Police Clearance Renewal

The Philippine National Police Clearance is an essential document for Filipinos everywhere. Whether you’re applying for a job, a visa, or simply need to prove a clean criminal record, a valid police clearance is often a crucial requirement.

Key Fact: No Traditional Renewal Process

Unlike a passport, police clearances don’t last forever and cannot be “renewed” in the traditional sense. They expire after just six months and become permanently invalid. However, you can easily apply for a new one through the PNP Clearance System.

Police Clearance Renewal Process

Online Appointment System

Schedule your appointment through the official PNP Clearance System website for a hassle-free experience.

24/7 Online Access
Choose Preferred Date & Time
Select Nearest Police Station

Multiple Payment Options

Convenient payment methods including online banking and e-wallet options.

Landbank Online
GCash Payment
Over-the-Counter

Step-by-Step Online Appointment Process

1 Visit PNP Clearance System Website

Navigate to the official PNP Clearance System website to begin the application process. The website is available 24/7 for your convenience.

2 Create Account or Login

Create a new account if you don’t have one, or log in to your existing PNP account. Make sure to use a valid email address for notifications.

3 Select “Police Clearance Application”

Choose the police clearance application option from the available services menu. Note that there’s no traditional “renewal” – you’re applying for a new clearance.

4 Choose Police Station & Schedule

Find the nearest police station and select your preferred date and time for the appointment. Popular stations may have longer waiting times.

5 Process Payment

Complete the online payment via Landbank or GCash. The standard fee is ₱150. Save your reference number for future use.

6 Receive Confirmation

The PNP will send you a confirmation message with your complete appointment details via SMS and email.

Police Clearance Application Requirements

Previous Police Clearance

You may need to present your previous or expired police clearance certificate as reference (if available).

Valid Government IDs

Provide two original valid IDs showing:

Complete name
Clear photo
Your signature
Valid expiration dates

Application Form

Complete the police clearance application form available online or at the police station.

Appointment Confirmation

Printed copy of your appointment confirmation from the online system.

Payment Receipt

Official receipt showing payment of the required fee as proof of payment.

Reference Number

Your unique reference number generated during the online appointment booking process.

Location-Specific Requirements

Requirements may vary by location. It’s recommended to check the official PNP website or contact your local police station for any additional documents that may be required.

Application Options: With vs Without Appearance

With Appearance Option

Apply for a new police clearance with physical appearance at a police station if your previous clearance is expired.

Process Steps:

Schedule appointment online via PNP System
Choose “With Appearance” option
Visit station on scheduled date
Complete fingerprint capture & photo
Claim new clearance after processing

Best for: First-time applicants or those with significant changes in personal information.

Without Appearance Option

Apply electronically if your original clearance was issued within the last three years.

Requirements:

Update profile in PNP System account
Upload recent 2×2 photo (white background)
Upload selfie with valid government ID

Benefits: Faster processing, no physical visit required, convenient for busy professionals.

Payment Information & Processing Details

Standard Fee

₱150

Base processing fee for all clearance applications

Convenience Fee

Additional charges may apply depending on your payment method (typically ₱5-15)

Processing Time

2-7 working days depending on workload and option chosen

Accepted Payment Methods

Landbank Online

GCash

Over-the-Counter

Debit/Credit Card

Validity Period

A new Philippine Police Clearance is valid for six months from the date of issuance. This validity period cannot be extended.

Pro Tip: To ensure acceptance, avoid applying too early before it’s required. Plan your application timing wisely, especially for visa applications or job requirements.

Processing Timeline Comparison

Without Appearance

Generally Faster Processing

2-3 working days
No travel required
Digital submission
Online delivery option

With Appearance

Standard Processing Time

5-7 working days
Physical verification
Complete biometric capture
In-person pickup

Frequently Asked Questions

How to renew police clearance?

There’s no traditional “renewal” process. You need to apply for a completely new police clearance through the PNP Clearance System. You can do this online by scheduling an appointment, choosing either with or without appearance options, and paying the required fee of ₱150.

Does police clearance expire?

Yes, Philippine police clearances expire after exactly 6 months from the date of issuance. Once expired, they become permanently invalid and cannot be extended or renewed – you must apply for a new one.

How do I get a new police clearance certificate?

To get a new police clearance certificate: 1) Visit the PNP Clearance System website, 2) Create an account or login, 3) Schedule an appointment, 4) Pay the ₱150 fee, 5) Attend your appointment (if required), and 6) Claim your new certificate. The process takes 2-7 working days depending on the option chosen.

What’s the difference between NBI clearance and Police clearance?

NBI (National Bureau of Investigation) clearance covers national criminal records, while PNP (Philippine National Police) clearance covers local police records. Both serve similar purposes but NBI clearance is more commonly required for employment and visa applications abroad. Both have the same 6-month validity period.

Can I apply without the previous clearance?

Yes, you can apply for a new police clearance even if you don’t have your previous expired clearance. However, having it may help speed up the verification process. The system will still process your application based on your personal information and biometric data.

What if I have a “hit” or record on my clearance?

If you have a criminal record, the clearance will show this information. You’ll need to undergo additional verification processes and may need to provide supporting documents or court clearances. This process may take longer than the standard application and may require legal consultation.

Can I track my application status?

Yes, you can track your application status through the PNP Clearance System website using your reference number. You’ll also receive SMS and email updates about your application progress, including when it’s ready for pickup or delivery.

What are the accepted IDs for police clearance application?

Accepted primary IDs include: Driver’s License, Passport, SSS ID, PhilHealth ID, TIN ID, Voter’s ID, PRC ID, and Government Employee ID. For secondary IDs: Company ID, School ID, Barangay Certificate, or Birth Certificate. All IDs must be original and not expired.

Tips for a Smooth Application Process

Apply Early

Don’t wait until your clearance expires. Apply 1-2 weeks before you need it to avoid last-minute rush.

Keep Your Phone Handy

You’ll receive SMS updates about your application. Make sure your contact number is active and updated.

Prepare Good Photos

For without appearance applications, ensure your 2×2 photo and selfie with ID are clear and well-lit.

Double-Check Information

Verify all personal information in your application to avoid delays or rejections.

Print Your Confirmation

Always bring a printed copy of your appointment confirmation and payment receipt.

Keep Records Safe

Store your clearance in a safe place and make digital copies for backup purposes.

Ready to Get Your Police Clearance?

By following these steps, you can ensure your Philippine police clearance application goes smoothly. Remember, a valid clearance can be crucial for various purposes, so apply for a new one before your current one expires to avoid any delays or complications.

Visit PNP Clearance System

Quick Reference Summary

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